Thursday, September 27, 2012

Maine Jewish Film Festival Seeks Executive Director

The Maine Jewish Film Festival, a non-profit 501 c-3 organization located in downtown Portland, seeks an Executive/Artistic Director.

Summary:The Executive and Artistic Director is responsible for planning, supervising, administering, and evaluating all year-round activities of the MJFF as well as the production of the annual Festival and Yom Hashoah Film Project, while maximizing the visibility of MJFF. This position is further responsible for corporate relationships and giving. The ED works with the Board of Directors, Festival Assistant, committees, individual volunteers, and consultants to work toward the organization’s mission.

Tasks include but are not limited to:
• Develop annual budget with Treasurer; manage budget
• Routine reporting to the board about all aspects of the Festival
• Maintain and account for all aspects of Festival billing
• Oversee maintenance of donor/sponsor/mailing list database
• Oversee processing of donations/sponsorships
• Oversee all event coordination
• Oversee logistics for sponsor logos and advertisements
• Coordination of all film-related details (research, selection, negotiating fees and booking)
• Oversee print traffic
• Represent the organization in outreach, publicity, events and solicitations
• Coordination of bulk mailings
• Oversee set up and maintenance of box office activities and ticket sales
• Coordination and testing of all AV equipment
• Filing IRS and other business forms
• Determine volunteer jobs and job descriptions
• Supervise paid and volunteer staff

• Secure funding through foundation grants, business sponsorship, the annual fund, major gift solicitation and ticket sales to meet budgeted goals
• Recruit and maintain business sponsors (cash and in-kind)
• Create and distribute sponsorship packets
• Research grant proposals
• Grant writing
• Cultivate and maintain relationships with individual donors and business sponsorships
• Writing of solicitation letters
• Develop and maintain relationships with local business and arts leaders to enhance MJFF’s marketing and public relations efforts. Work to enhance public
understanding of and support for the unique role of MJFF in the community.

• Curates the Festival and is responsible for conceiving, developing, budgeting, and implementing the artistic and programmatic focus of the organization
• Oversee film selection process and selection of volunteers
• Oversee guest artists and speakers selection
• Oversee anchor program coordinators/committees (Women Filmmakers Forum, LGBT Film Project, Seniors Free Matinee, Youth Program)
• Coordination of any special outreach programs (colleges, Atrium, etc.)
• Create outreach opportunities with regard to programming
• Coordinate guest artist stays with regard to hosting and accommodations

• Work with the marketing committee
• Write press releases
• Oversee production of print materials (brochures, website, program book, poster, print advertisements)
• Oversee program book ads
• Oversee bids for printing of program book and other projects
• Write and edit copy for print materials
• Assist in developing marketing content and public relations materials
• Maintain Facebook page and create website content
• Social media
• Coordinate distribution of print materials
• Be available for interviews if necessary

• Prior experience preferred in film or arts curating
• Prior experience working with non profit organizations in a leadership role
• Prior experience with event management and execution preferred
• Computer skills (Microsoft Excel, Microsoft Access, Quickbooks, Word, PowerPoint, Google Docs and FileMaker)
• Volunteer management experience
• Ability to multi-task and work under pressure
• Willingness to be flexible and problem solve
• Good listener and ability to follow instructions
• Helpful and easy to work with
• Attention to detail required

Schedule: It is estimated that the ED/AD will work approximately 25-30 hours a week year round, with the exception of a full time period in February and March.

About the Festival The Maine Jewish Film Festival is a nonprofit organization whose mission is to provide a forum for the presentation of films to enrich, educate and entertain a diverse community about the Jewish experience. Each March, MJFF presents a program of 20 - 25 films from around the world. The Festival brings international guest artists to Portland, providing local audiences with a rare opportunity to engage with contemporary filmmakers. Our Festival dates this year are March 9 – 16, 2013. For more information, please visit our website at

Email resume and cover letter to: Maine Jewish Film Festival is an EEO employer.
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